We're going to look at five practical ways you
can start using AI in your work or at school right now. And best of all, most of these are completely
free to use. For example, you can analyze data, extract text, get feedback, and so much
more. Let's check these out. First, we're going to look at how AI can help you save time
in your email inbox. Because, let's be honest, we all spend far too much time there. Here I am
in my email inbox, and I have lots of email. This is one place where AI can help you save time and
also be more efficient.
Not only can you have AI summarize messages for you, but you can also
use it to help craft a response to an email. Here at the very top, I have an email from Patti
Fernandez, my manager. And when I click into this, I've read through the message and it looks like
she wants me to work on the weekend. I'm okay with that, but I also want to request some time off
during the week to make up for that time. Now, right over here, let's first copy this message.
I'll select all of it and then press Ctrl C to copy, and then you can head to your AI tool
of choice, whether that's Copilot, Gemini, Chat GPT. They all work fairly similarly. Here I
am now in Chat GPT. This is my AI tool of choice. We can now start having a conversation with the
AI to respond to this message. So first off, I'll say, "Can you respond to the following
email message?" And I'll send that through. And here it comes back and says, "Please provide
the email message you'd like me to respond to and any specific points you'd like me to include in
the response." So that way I know at a high level how I want to respond.
So down below in the chat,
why don't we start with that? Here I’ll say make the following points in the response. Say that
I'm okay working on the weekend, but that I will take some days off during the week to make up for
that extra work time. Make sure to call out that I'm in support and excited about completing
this work and communicate that I'm a great team player.
Now, at least for me, it's a lot
easier knowing my response at a very high level, but then crafting it into a well-written email
takes a lot more effort. Now, right down here, I'll insert a new line. And over here, let's now
include the original email message below. So over here, I'll insert another new line. And now I can
paste in the original message from my manager, Patti. So now the AI has context of what the
message was, as well as how I would like to respond. And now it'll take all of this
and craft a beautiful response. Over here, let's now send this to the AI. And look at this,
it has now written a response that I can now send to Patti. And what's great is it incorporated all
of the different points that I wanted to make. So right here, it says to balance the extra
work time where I'm working on the weekend, I will take a few days off during the week to
recharge and ensure sustained productivity. The great thing is it's using all of your high-level
points, but it's writing it and communicating it in a very effective way.
This brings us to number
two, you can also have AI analyze data for you, and it does a surprisingly good job. Here I am
now back in ChatGPT. And again, you could do this with many of the other AI chat bots. Down below,
you'll see a paperclip icon, you can upload files into ChatGPT, and then you can have the AI analyze
your data.
When I click on this, here you can pull data in from OneDrive, or here, Google Drive, or
you can simply upload directly from your computer. I'll click on this and this opens up the file
picker. And right here, I have an Excel file that I would like to have the AI help me analyze.
Now this works with Excel's files, you could also do it with Google Sheets, or maybe you just have
a CSV file, any of those file formats work. Here, I'll double click on this file. Before we have the
AI analyze all this data, here we are in Excel, and you can have a quick preview of the data. This
is order data for the Kevin Cookie Company. We have customers, we have order IDs, the product
they ordered, the units sold, the date when it was sold, and the revenue and the cost. Now of
course, in Excel, I could enter in different formulas and functions, and also use pivot tables
to try to make sense of this data.
But let's see if maybe ChatGPT can help us with this. Here I am
now back in ChatGPT, and I can now ask questions about this document, and this works so well. Down
below, let's click into here and I'll ask my first question, how many units did we sell in 2022? Over
here, let's send it to the AI. And look at that, it now pulls in all of my data. And up above, I
can see a data table with all of the data from that spreadsheet.
Right down here, I also
see the response to my question. In 2022, we sold a total of 1.379 million units. Let's
jump back into Excel just to verify that. Here in Excel, I've highlighted all of my units
sold. And down below, we can see the sum is 1.379 million. So that is spot on. Let's now jump
back into ChatGPT. Back now within ChatGPT, right up above where we have the data table, here
I can expand this, so this way, all of my sales data sits alongside the chat interface. Now, in
fact, I can highlight different data within my sheet, and then I can ask questions about those
highlighted cells. So, let's say for example, I want to know what was the most popular product
or cookie type. Over here, I'll highlight this column. So now the AI knows that I'm going to ask
a question about this column. And right down below in the chat interface, now I can ask my question,
what was the most popular cookie type? And let's see what it comes back with.
And here it comes
back and tells me that it was chocolate chip with a total of 583,000 units sold. Now, what's really
neat is I could highlight just certain data, so let's say I want to know the median or the mean
of just these cells. I could highlight just these cells, and then I could ask my question specific
to these cells. So, the data analysis capabilities of ChatGPT continue advancing and it's actually
becoming very impressive. Now down below you're not just limited to text responses. You can also
get visual responses back. Here, for example, let me ask the question, can you turn this into a
pie chart and let's see what it comes back with. And look at that it is now generated a
pie chart over on the left-hand side, and I can hover over any of the slices to see how
many cookies of that type were sold.
So over here, I could see we sold chocolate chip the most out of
all the cookie types, which makes sense. I mean, they are the best cookies. Up on top, I
can even customize this pie chart. So here, if I click on these sliders, I can modify all the
different colors for these different cookie types. And of course, I could also download this chart.
If you want to see even more ways you can interact with data using AI, be sure to check out this
video right here.
This brings us to number three, along with analyzing data, you can also analyze
text and images, for example, a Word document, PDF, a text file, or even a PNG. One of my
favorite examples, imagine you're a student in school. You can upload your textbook and then
ask questions about it. Let's take a look. Here I am back in ChatGPT, and let's say that you're
an English class and you're currently reading the book Romeo and Juliet. Down below, I'll click
on the paperclip icon and you can upload the book from your computer. Now this book is currently
in public domain. Right over here, I have the text for this entire play. I'll click on that and
that's now uploaded it directly into ChatGPT. And now the really neat thing is I can ask questions
directly about this play.
For example, let's say I want to know how did Romeo meet Juliet? And over
here, let's send it to the AI. And look at that. It looked through and analyzed all the text, and
here it comes back and tells me that Romeo met Juliet at the masquerade ball, and then it also
gives me some additional background. Now imagine using this with your say chemistry textbook, or
maybe your biology textbook, or maybe an annual report from a company. You could ask all sorts
of questions about that text. And it's not just limited to simple questions like how did Romeo
meet Juliet? But here, for example, I could also ask a question like, how does it mock traditional
romances? And here I could send that through. This is the type of question you might get on say an
advanced placement test.
And here it'll go through and it analyzes and gives me a very thorough
response on how it mocks traditional romances. You can also use this for things like contracts,
upload a PDF contract, and then ask questions about it. Like, should I be concerned about any
of these clauses? If you're going to upload a document to ask questions about it, you can turn
it into what's called a custom GPT.
That way you don't have to re-upload it every time you want to
ask questions about that document. You could check out the video right up above and I'll show you
how you can set that up. Along with documents, ChatGPT also has an understanding of what's in
photos, and once it understands what's in the photo, you can ask really interesting questions.
Here, let's click on the paperclip icon again, and I'm going to upload a photo from my computer.
Here's a nice looking photo of chocolate chip cookies.
I'll click on that and then click on
open. Of course, I see this beautiful photo, but what I really want to know is how do I make them?
So down below, I can now type in the question, how do I make these? Can you generate a recipe?
So, I'm not even specifying what it is. So, let's send that through to the AI. Let's now scroll back
up and right here we see the photo that I uploaded of chocolate chip cookies and my prompt.
How do I
make these? Can you generate a recipe? Now again, I never mentioned what type of cookies these were.
And here we could see the AI's response. So here it correctly identifies that these are classic
chocolate chip cookies. And then once it knows what they are, it comes back and provides me all
the ingredients and all of the instructions. That is so impressive. Number four, you can use AI to
extract text from images. This one is so useful. Back in ChatGPT, you guessed it, let's click
on the paperclip icon and let's upload from computer. Here I have a whiteboard image from a
brainstorming session at the Kevin Cookie Company. I'll click on open. Now it's nice having a picture
of the whiteboard, but I'd rather have it as text. That way I could search against it and I could
also add additional points.
Now down below, I'll type in my message. Can you transcribe the
writing on this whiteboard? And let's send that through to see what it comes back with. Here
we could see the original whiteboard image with just handwriting. And look at that. It's able
to analyze this whiteboard drawing and it extracts all of the text. So up here you see it says sign
in. Here we have sign in. Next, it also says ask questions or ask Q. Here we see ask Q. Then we
have the section for dashboard, dashboard, and look at that.
It even understands the hierarchy
between all of these different items. So, we have dashboard and then that's broken up into plans,
budget, and media. Here we see plans, budget, and media and all of the sub items. That makes
my life so much easier. This brings us to number five. You can get feedback from AI on all of your
work. It's basically like having a coworker who's always willing to review your work and gives
you helpful feedback. It's always hard getting friends and family or even coworkers to give you
honest feedback about your work. But luckily AI is willing to give you that feedback. Down below,
let's click on the paper clip and over here, I'll click on upload from computer. And here I have two
different logos that I've designed for the Kevin Cookie Company and I'm not quite sure which one
to use. I'll select both of them and then click on open. It's now uploaded those two images and I can
now ask questions about these images. For example, what do you think about these logos? Which one
do you think is better for a family friendly cookie company? And then I gave a little bit
of background about who our customers are, mostly children, families, and young adults.
Let's
see which one the AI thinks is better. And now if I scroll up, here I can see the two different
logos, there we can zoom in. Here's one variation, kind of a nice clean logo. And over here we
have kind of a more fun and whimsical logo for the Kevin Cookie Company. And look at this, here
it's able to look at these different images and it goes through and analyzes their strengths. So,
with the first one, it's clean and professional, but it also has weaknesses. It's not as playful or
whimsical. So maybe it doesn't appeal to children as much. If I scroll down here, we see logo
number two and it talks about the strengths. So, it's more playful and also a friendly design
with bright colors, but it's also seen as less professional. And then here it even comes back
with a recommendation on which logo it believes is a better match for the target audience. And here
it believes logo number two is. Now that is really thorough feedback and you'd be hard pressed to
have your friends or family or coworkers to give you that level of feedback on your work.
I also
recommend asking AI for feedback on the texts that you write. Chances are it'll have some really good
recommendations and also suggestions which will ultimately make your communication better. For
example, with this video, I have an introduction, but could I have made it better? So down below, I
could type in text. Could you give me feedback on this intro for a YouTube video? I'll insert a
new line and over here I can type in the intro that I used in this video and I'm sure it'll come
back with feedback. Over here, let's send this to the AI.
And if I scroll up right up above, here I
can see that it thought it was clear and engaging, but it does recommend some enhancements. And
here I see a rewritten version. Now, of course, I don't need to keep all of it, but there are
some parts that I think are probably better than what I had in this video. And down below, it also
provides point by point feedback on why that is. Once again, I recommend doing this with all your
writing because it will make it higher quality writing.
We've now looked at all the practical
ways that I've been using AI, but I want to show you one more that is so much fun. Head to the
website, suno.com. This is like the ChatGPT of music. You can generate your very own AI music.
Over on the left-hand side, let's click on the option that says create. Within the create screen,
over here, you could type in a song description and then you could click on create. But if you
want a little bit more control, up at the very top, you have something called custom mode. Let's
toggle that on, and with custom mode, you can type in your very own lyrics that it'll use as part of
the song. Now you could use AI to generate it, or maybe you have a song in mind that you would like
to write. So over here, I'll write in my lyrics. And of course, it's all about the Kevin Cookie
Company. I just have one verse. It's more of a jingle. Right down below, you could also indicate
whether you want it to be instrumental, but I want singing in this song, so I'll leave this toggled
off.
And right here, you can also enter in the style of music. Now this is for cookie company,
so I want it to be fun, upbeat, family friendly, cheerful, and let's also have a fast tempo. These
are young kids who are listening to this music. And down below, we could also give it a title. And
here I'll simply call it the Kevin Cookie Company, and let's go with jingle. Then down at the bottom,
I'll click on create. Over on the right-hand side, it's now generated two different variations of
the song. Here, you can click into the song. And then down below, we can preview how
it turned out. Let's have a quick listen. That turned out so well. And look at that. That
is incredible.
I just made a custom song using AI. And to be fair, it won't be winning
any awards, but it was really catchy. To watch more videos like this one, please consider
subscribing, and I'll see you in the next video..
